Applicant Tracking Systems Keywords Tuning Your Resume to the Right Keywords

Applicant Tracking Systems Keywords Tuning Your Resume to the Right KeywordsApplicant Tracking Systems Keywords Tuning Your Resume to the Right KeywordsHow can you find and deploy the right keywords to aim your resume at the job you want?Keywords Theyre buzzwords that identify an industry or a profession. Theyre also the currency of the job search.Keywords are the terms and phrases hiring managers supply to human-resources managers and recruiters to create job posts and find matching resumes for open positions. And in a modern job-search transaction, keywords can separate your resume from the rest of the pile or transfer it to the circular file. At most companies, applicant tracking system (ATS) software uses keywords to filter resumes before theyre ever reviewed by human staffers.The importance of keywords in a resume cant be overstated. They not only help connect resumes with current openings, they also enkoranvers that searches for future job openings will pull appropriate resumes out of the database and put them in front of hiring professionals.Ladders asked hiring professionals, ATS vendors and resume writers for tips on how to compile a list of winning keywords and employ them in a resume.Keyword basicsKathy Robinson, the founder of TurningPoint and a career and business consultant, recommends her clients figure out what kind of job their resumes will win. She then uses job boards to research keywords used for similar job postings. Heres the process broken downa. Make a master list of keywords that appear in similar jobs.b. Search as if looking for that job. Even if the candidate wants to stay local, she doesnt limit this mock search geographically, since this exercise is intended to generate keywords, not locate specific jobs.c. Go to Web sites that represent companies and associations related to the candidates target industry in search of other buzzwords.d. Cull keywords from specific job descriptions for which the candidate is applying.e. Search Linked In profiles of users who have similar jobs to see what keywords theyre using.f. Go to association Web sites if theres a find a member directory see what keywords other industry professionals have used.Boolean and location-based keywordsNathan Shackles is the owner of Racarie Software, which develops a Web-based recruiting/applicant tracking product called ApplicantStack. According to Shackles, the most common feature his clients inquire about is keyword search especially Boolean logic, which enables users to combine keywords in their searches.Employers often use Boolean searches to seek local professionals. For example, if a company wants to hire a project manager in the Dallas area, it may conduct a search that looks like this project manager AND Dallas.The search will only return resumes that contain both terms project manager and Dallas and would reject any project managers who left out the Dallas. For this reason, Shackles recommends users include their town or region. If youre leery of putting down an address, leave out the street number and name, but put down the city, state and ZIP code to avoid getting overlooked, he said. A phone number with an area code is also helpful.Spell out the obviousMany job seekers make a keyword mistake of omission They assume the people who read their resumes will know what their job responsibilities comprise. It seems obvious, for example, that a litigation attorney has written briefs and legal memos, has done depositions and has handled discoveries, said Rahul D. Yodh, principal at Link Legal Search Group.Anybody whos practiced law would know that, Yodh said. But the hiring professionals on the front line who first see resumes tend to be generalists who may have little to no knowledge of a given job or duties, he said.And like human-resource generalists, ATSes dont implicitly know by scanning a resume that a lawyer has had experience with briefs, depositions or discoveries. Every term needs to be spelled out.Every indust ry and function carries its own set of duties make sure you unfold your job responsibilities to pull out those words that seem too obvious to mention.Contextualize keywordsMany resume writers use sections titled Professional Summary or Skills at the top of a resume as a kind of corral for keywords. While its fine to use keywords in such a section, its important to use them throughout the resume as well, in the context of job responsibilities.To understand why, consider your own Google searches. Google returns Web pages that contain the correct search terms, but many of the results are irrelevant to what youre searching for the search terms are scattered throughout a given page and in the wrong context. The best search results show the search terms grouped together in the proper context.Similarly, Yodh said, if a hiring professional or ATS identifies a search term in a summary but not in a job description, the resume may well be eliminated. Thats why it behooves job seekers to use a given search term both in the summary section and in the job-responsibility description.Heres an example If a graphic-design professional used Adobe Photoshop in her previous job, she would put that term in her summary. It would be a mistake for her to then say she used publishing software in the experience description instead, she should once again use the term Adobe Photoshop in context.Other keyword tipsInclude acronyms, but also spell them out. Thats especially helpful since the person tasked with going through resumes might not know all the relevant acronyms, said Christine Bolzan, CEO of Graduate Career Coaching.Include relevant professional groups or associations.Embed keywords in cover letters in case theyre also being scanned.Use keywords in social-media profiles as well as resumes. For example, LinkedIn provides a summary section for keywords and specialties. Bolzan noted that anywhere from 50 percent to 80 percent of employers are searching for keywords on LinkedIn, faceb ook inc and other social-networking sites.Search engines add more weight to keywords in bold, italics, and in Title and Header tags, so you can use that formatting to rank higher on the search-engine results pages for those searches, points out David B. Wright, author of Get A Job Your Guide to Making Successful Career Moves.